Industrial Services Co-Ordinator

Location

Portlaoise, Republic of Ireland

Job Title:                      Industrial Services Co-Ordinator

Reporting to:                Services & Compliance Manager

Division:                       Industrial Services

Main Purpose of Roles:

To carry out all routing, operations, administration and accounts work associated with the Industrial Services Division and to assist with other areas as and when required.

The role offers significant opportunity for progression for the right individual eager to lean within Irelands leading hazardous waste management company

Duties & Responsibilities:

Primary Duties – Industrial Services

  • Assist in the routing of all trucks and crews daily in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Services & Compliance Manager.
  • Assist in the daily operations and planning and arranging of works and ongoing projects.
  • Input all data relating to works in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.).  
  • Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, e.g log sheets, inspection sheets etc
  • Prepare sales invoices and support the Industrial Services finance team.
  • Deal with and address collection discrepancies immediately and re-charge in a timely manner.
  • Prepare, log, record etc. driver hours, wages, annual leave etc
  • Preparing and submitting weekly and monthly reports as required
  • Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division
  • Prepare all information for month end accounts in a timely and efficient manner, as per Enva internal and Group deadlines/ timelines
  • Liaise with the finance department regarding credit checks for new customers and set up new accounts
  • Minimum Leaving Certificate qualification
  • Additional qualification and experience in administration, transport, logistics would be a distinct advantage
  • Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
  • Excellent telephone manner, communication and interpersonal skills
  • Ability to work on own initiative and as part of a wider team
  • Ability to work to daily deadlines

Other Duties – Industrial Services

  • Communicate any issues that arise to the Manager promptly
  • Attend meetings as required
  • Suggest & implement improvements to increase the efficiency of the department

Education/ Experience required:

  • Minimum Leaving Certificate qualification
  • Additional qualification and experience in administration, transport, logistics would be a distinct advantage
  • Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
  • Excellent telephone manner, communication and interpersonal skills
  • Ability to work on own initiative and as part of a wider team
  • Ability to work to daily deadlines 

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