Senior Sales Administrator - (Maternity Leave Cover, 10 month contract)

Location

Shannon, Republic of Ireland

Job Title:                     Senior Sales Administrator – Enva Shannon

Reporting to:              Business Manager or as directed

Region:                       Specialist Waste - ROI

Main purpose of role:

To supervise all sales administration for the Hazardous Waste division and be an integral part of the sales process for the division.

General Duties & Responsibilities:

  • To deal with the administration of all sales enquiries for the division and to manage these appropriately
  • To prepare quotes and tender documents to the highest standard liaising with the marketing department as necessary to ensure brand conformity and to ensure that these reach the customer in a timely manner
  • To supervise the logistics process for all confirmed sales activities in a timely, efficient and cost-effective manner
  • To investigate and implement cost savings when and where appropriate to ensure margin enhancement
  • To ensure that all confirmed sales are invoiced in a timely and efficient manner and reflected accurately in weekly and monthly reports
  • To liaise with the management team as appropriate to improve operational efficiencies
  • To work closely with the Business Manager and Business Development Manager for the division in order to assist in the achievement of the sales plan for the Hazardous Waste division
  • To establish and maintain strong relationships with key customers and to ensure that Enva establishes and maintains a strong profile with these customers
  • To provide weekly and monthly reports to the Business Manager and to constantly liaise with them regarding sales administration
  • To supervise a team of administrative staff and to ensure that they meet the required standards of performance
  • To cross train and develop these personnel as appropriate
  • To ensure a high standard of customer service in the role at all times
  • To learn and then demonstrate a thorough and in-depth knowledge of the Hazardous Waste division at all times

The above description is a general outline of the requirements of the role. It is not intended to be exhaustive and may be added to in the future depending on the needs of the business. 

General

  • To act courteously and communicate effectively with customers, suppliers, Enva personnel and other personnel encountered within your role
  • To act across multiple Enva Facilities and maintain regular communications with site operational management as required
  • To foster and develop good customer and public relations at all times and to portray a professional image of the company
  • To report for work in a timely manner and to conduct work as scheduled
  • To remain flexible at all times within reason to support operations team achieving site targets. 
  • To work within the instructions and procedures of the Company’s systems as directed by your Manager or other management as appropriate
  • To conduct all duties in a constructive and productive manner aligned to the interests of the company and management
  • To act diligently and professionally in the interests of the Company
  • To demonstrate a willingness to promote the positive development of the business to all stakeholders of the business including customers but also extending to staff, contractors, EPA, HSA etc.
  • To demonstrate the company values at all times, i.e. Flexibility, Action, Customer Driven and Trust

Qualifications/ Skills/ Experience Required:

  • Strong interpersonal & communication skills to build relationships within the existing team and amongst customers and suppliers.
  • Excellent organisational skills and an ability to manage multiple tasks and priorities
  • Good report writing skills, proficient in MS Office applications (Outlook, Word, Excel)
  • 1 – 3 years experience in the logistics and/or waste industry an advantage
  • DGSA qualification, or knowledge and experience of ADR and IMDG regulations would be an advantage.
  • Third level qualification in a Science or Environmental related discipline (chemistry/ environmental science) or relevant experience in a similar role would also be considered.

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